Director, Cost Allocation & Revenue Management (FISCAL SERVICES ADMINISTRATOR V)

Company: State of Maryland
Location: Baltimore
Posted on: November 13, 2024

Job Description:

IntroductionWhen you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.This is a Management Services position, and serves at the pleasure of the Appointing Authority.GRADE: 23LOCATION OF POSITION: Maryland Department of Human Services, Office of Budget & Finance, 25 S. Charles Street, Baltimore, MD 21201Main Purpose of Job: The main purpose of this position, Director-Division of Cost Allocation and Revenue Management, is to manage, maintain and secure Federal funding to support the agency mission. This is accomplished through pursuing Federal funding approval, cost allocation that maximizes Federal funding, Federal claiming and Federal funds drawdown, and grant accounting that documents and supports Federal claims and attainment. The position assists in the management of an increasing portfolio of Federal grants with over 62 different Federal, state, and private fund sources, as well as increasing involvement with the complex financial and management issues related to the daily operations of the Department. Since the pandemic, new continuing funding has been awarded in multiple programs, including Supplemental Nutrition Assistance Program, Temporary Assistance for Needy Families, The Emergency Food Assistance Program, Low Income Home Energy Assistance Program, Adult Services, Promoting Safe, Stable Families, and Chafee Independent Living, as well as Relief funds managed by DBM.POSITION DUTIES:

• Oversee pursuit of funding opportunities through Federal sources.
• Ensure the Department is taking full advantage of existing funding opportunities.
• Develop and submit the Department's complex and detailed Cost Allocation Plan and amendments, as needed, on a timely basis to the US Department of Health and Human Services under the Secretary's signature.
• Review and evaluate all major internal department initiatives and all proposed changes in the Federal Code of Regulations (CFR's) and Federal Uniform Grants Guidance for any potential impact on the Department's Federal and State funding.
• Analyze, interpret and monitor Federal and State funding trends during the year and share them quarterly with the Department's Budget Management Director, CFO and Deputy CFO's.
• Supervise the allocation of all Department costs and the preparation of Federal financial reports on a quarterly basis, reporting on the use of Federal funds.
• Supervise the attainment of Federal funds through letter-of-credit draw downs according to the Federal Treasury State Agreement and the Cash Management Improvement Act.
• Provide requirements for a new automated cost allocation system.
• Oversee the Development and Implementation of a new system to allocate over 1,000 active cost centers charged to over 62 fund sources utilizing approximately 200 methods of allocation.
• Provide requirements for a new automated Random Moment Time Study system.
• Oversee the Development and Implementation of a new system to time study Department Eligibility Specialists and Child Welfare and Adult Services Caseworkers.
• Meet with Federal, State and private auditors to explain Department grant accounting, Federal financial reporting and Federal drawdown procedures and internal controls.
• Provide requested supporting documentation for sampled transactions and reports.
• Review draft audit reports for factual accuracy.
• Prepare responses to findings.MINIMUM QUALIFICATIONS:Education: A Bachelor's Degree from an accredited college or university.Experience: Three (3) years experience in budget preparation, presentation, and execution. Note: Applicants may substitute the degree for seven (7) years experience in budget preparation, presentation, and execution.DESIRED OR PREFERRED QUALIFICATIONS:
• A Bachelor's Degree from an accredited college or university in Accounting, finance, business administration, economics, or similar relevant major.
• An active Certified Public Accountant (CPA) license or certification.
• Two years experience working knowledge of both Maryland Financial Management Information System (FMIS) modules (ADPICS and R*STARS), and Google software suite.SELECTION PROCESS:Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. It is important that you report all related education and experience that is relevant to this recruitment qualifications. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list. The resulting list may be used for future vacancies with this agency.BENEFITS:As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). Annual Leave - ten (10) days of accumulated annual leave per year. Sick Leave - fifteen (15) days of accumulated sick leave per year. Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. Holidays - State employees also celebrate at least twelve (12) holidays per year. Pension - State employees earn credit towards a retirement pension. Positions may be eligible for telework.FURTHER INSTRUCTIONS:The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Employment Services, Attention: Kendra Young, 25 South Charles St, Room 1116-L, Baltimore, Maryland 21201. If you have any questions concerning the recruitment process for this position, please email Kendra Young at kendra.young2@maryland.gov; include the job title and recruitment # in the subject line. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. TTY Users: call via Maryland Relay. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
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